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Help Desk, Customer Service, Cloud & Security Insights, with a Side of Altruism!

Reduce Costs with SaaS/Cloud IT Help Desk

The Software-as-a-Service (SaaS) revolution allows companies to subscribe to software applications and outsource operating the back-end infrastructure to the SaaS vendor. In most cases, the SaaS vendor can do this much more cost effective; providing overall cost savings for the company. As a result, companies can spread their IT budget across many more applications to support and grow their business operations which will in turn contribute to the bottom line.

 

Here is a great White Paper on Saving Money with SaaS. See https://www.givainc.com/white-papers/Save-Money-with-Software-as-a-Service-SaaS.htm

Save Money-Cloud IT Help Desk and Customer Service Software

As budgets are being set for 2009, your company is looking to save money. Due to budget constraints, the help desk and customer service software markets are really moving rapidly toward Software-as-a-Service (SaaS) to save a lot of money.

The Software-as-a-Service (SaaS) approach can significantly lower your annual costs and provide a better product.  SaaS can significantly decrease capital, deployment, labor, operations, network, training, support and intangible costs.

According to Gartner Group, a global IT research firm, the annual cost to own and manage software applications can be up to four times the cost of the initial purchase. As a result, companies end up spending more than 75% of their total IT budget just on maintaining and running existing systems and software infrastructure.1 The number of software applications that a company may need are infinite. The resources to operate these applications however are finite.

 

1 Timothy Chou, The End of Software, SAMS Publishing, 2005, page 6

 

Here is a great White Paper on Saving Money with SaaS. See https://www.givainc.com/white-papers/Save-Money-with-Software-as-a-Service-SaaS.htm

Service Level Agreements-SLA Compliance Trends Reports

This report shows SLA compliance over a period of time. Managing trends toward a higher goal can dramatically increase customer satisfaction. This SLA Compliance Trends Report should be part of your standard reports that you study every week.

 

Example SLA Compliance Trends Report

 

SLACOMPLIANCETRENDS

Service Level Agreements-SLA Compliance Reports

Measuring Success

Success of service level management can only be measured by reporting on what percentages of cases by Severity Level were resolved within the goals of the SLA. The reason that you want to measure each Severity Level is that it is absolutely critical to resolve high severity level cases consistently within the SLA. However, sometimes lower severity level cases can fall outside the goals. In other words, we would like to say that we resolve 100% of all Severity Level 1 cases and 90% of Severity Level 4 cases within the times stated in the SLA. Customers will appreciate the process more when they know that if they are really in trouble, there will be resources there to help them.

 

Example Service Level Agreement Compliance Report

SLACOMPLIANCE

 

See Dashboard Reports at https://www.givainc.com/help-desk-dashboard-charts.htm 

Here is a great White Paper on Implementing Service Level Agreements. See https://www.givainc.com/white-papers/index.htm

Select Implementing Service Level Agreements: "The Critical Element in Service Delivery"

Needs Assessment Tool-Buying Customer Service Software

Giva radically reduces the complexity of the Software-as-a-Service (SaaS) buying process by offering a vendor-independent Needs Assessment Tool that allows companies to make a more rigorous and objective comparison of vendors based upon a prioritized list of feature requirements when buying customer service, call center and IT help desk software.

Customer Service departments, Call Centers and IT Help Desk professionals looking to purchase IT help desk software or customer service software encounter a myriad of problems and obstacles in the purchase process.  Giva is offering its new Needs Assessment Tool on a complimentary basis.

Industry Leading Help Desk & Customer Service Software

This vendor-independent tool allows evaluation teams and senior executives making important business decisions to approach the purchase of software in a much more rigorous and analytical manner. The Tool provides the information essential to negotiate a services contract, avoiding the difficult struggle to understand the differences between software products and assess vague claims.

Here is a quote from a company that used the Excel Tool:

"At Patient Care Technology Systems, we used Giva's Tool to document our requirements across multiple work groups to generate a single prioritized list. We shared this list with a number of vendors and were able to make a more rigorous and defendable vendor recommendation to our senior team," said Jim Kline, Vice President of Client Services, Patient Care Technology Systems. "The Needs Assessment Tool provided the objective criteria we needed to evaluate several vendors on an apples-to-apples basis."

Patient Care Technology Systems used this tool in 2005 to sort through their requirements and select a vendor. They have been a very happy Giva customer for three years. Here is a customer case study. A great deal of their satisfaction is due to the fact that Giva is a great fit for their requirements. Do your homework now to document your requirements.  See https://www.givainc.com/case-study/customer-service-pcts.htm for the medical industry success case.

This Giva Needs Assessment Tool can be a starting place and the single document to drive cross-functional consensus of all the departments involved in the purchase of customer service, call center or IT help desk software. We listened to many companies struggle with this process and they asked us for our help. This vendor-independent Tool really helps management teams make an objective comparison of vendors based upon their prioritized list of requirements.

See the following link for free Access to the Needs Assessment Tool at:  https://www.givainc.com/free-needs-assessment/index.htm

IT Cloud Software Needs Assessment Tool

Finding and acquiring any new software product to enhance your business operations can be a daunting task. How do you select the right one?

Giva has built a new 2008 Needs Assessment Tool with Help Desk, Customer Service/Call Center, Knowledge Management and Change Management software "Industry Best Practices". You can modify this sample template as you see fit. It contains Best Practice Product Features, Descriptions, Priority, Vendor Score, and a Priority x Vendor Score calculation field. If you are evaluating a number of vendors, then this is an excellent tool to download from Giva for free.

After you add to this Excel template as you desire, you can provide it to each vendor that you are interested in and ask them to “Score” themselves. This is a good way to get preliminary information. While they perform a “live” demo of their help desk or customer service software, you can ask them to show you each software product feature and you can revise the “Score” as you see appropriate.  After you discuss your help desk or customer service/call center software needs and requirements with your team, you can decide how important each feature is to you. You can place a “Priority” next to each software feature. We have also included a third tab in this spreadsheet. It has all the Acquisition and Lifetime costs that should be considered in determining the Total Cost of Ownership of customer service/call center or help desk software. When comparing vendors, besides focusing on your exact software requirements, you might want to ask some of the following general questions:

· How long has your organization been in business?

· What is the true total cost of ownership? When calculating the associated costs, include items such as costs of hardware, software, professional implementation services, and ongoing maintenance, training and support.

· What is the strategic plan for your organization within the next year? Do you have plans to develop new products/services?

· How many organizations have you worked with in a similar situation?

· Will your clients provide references?

· What types of support do you offer?

Read more about our Needs Assessment Tool and how Giva customers successfully used the Needs Assessment Tool at: http://www.prweb.com/releases/2008/05/prweb904544.htm.

Download the Needs Assessment Tool at: https://www.givainc.com/free-needs-assessment/index.htm

Thanks for Reading!

 

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