Sometimes it is necessary to apologize. Apologies usually come after a mistake has been made. The idea of acknowledging that there is something to apologize for is off-putting to many businesses, but the fact is, mistakes sometimes happen. Whenever your company is dealing with customers who would like an issue addressed or have a complaint to make, an apology is a good place to start.
Is it time to choose help desk software for your business? In a recent InformationAge article, Giva offers advice on selecting the right help desk software in "How to Choose the Right Help Desk Software: a Step-by-Step Guide."
Choosing the right help desk software takes a significant amount of time and thought. Figuring out what your company needs to provide customers with the best possible service should be a team effort. Giva's article helps your company choose a help desk software that will meet the needs of everyone in your business.
If you have worked in any kind of customer service position, chances are you have heard the phrase, "The customer is always right," from those in management positions above you, who hoped to instill some sense of diplomacy within you during your often rushed training sessions. What these managers often fail to explain (but we all very well know) is that the customer is not always right, but in most cases, you should make them feel that you understand their complaints and will take everything they say into consideration in order to make their future customer service experience better. Focusing on customer retention and satisfaction will build a better brand for the company through everyday subtle marketing and results. You want to gain a reputation for excellence and accountability when things go wrong. There are two important ways to do this—diplomacy and accountability, which both go hand in hand, and survey and application, which are two of a kind.
There comes a time in every person's life where they face what can be a dreaded situation—a lack of knowledge on a subject. Whether you missed the memo or just genuinely have a lack of knowledge of the subject at hand, this can be a very embarrassing situation. This is especially true when you are in a business or professional setting, and people depend on you to have all of the answers.
When it comes to the help desk of any business, customer service is key. However, with the constant evolution of business and methods of doing things comes advancements that are cost effective, businesses must make sure they are also customer service friendly. Many businesses have taken to implementing "smart technology" as a first response system for customer service and distress. If you have ever called a business with a question only to get a computer system that takes you around and around before you even get the option to speak to an actual customer service representative; it can be quite frustrating. With all of the cost saving technology that is coming into existence and being implemented into customer service programs, it is important to remember that serving the customer is the actual goal.
In business, companies are always looking for new techniques to ensure customer loyalty and capture new customers into a relationship of lifelong loyalty to their brand. Believe it or not, there is a very simple, even old school technique for garnering this kind of loyalty from your customers. It's simply aligning your business brand, whatever that may be, with customer service. You may not think something as simple as this can actually generate new business, but It would be a mistake to discount it because of its simplicity.
The help desk is the face of the IT organization—it must be efficient and credible, or else it will bring negative consequences. However, the traditional help desk is antiquated and completely unprepared to keep pace with exponentially evolving business demands.
One generally presumes businesses and corporations when they think of IT department support. However, IT support for colleges and universities in the U.S. is growing exponentially in light of the technological revolution.
One such example is San Jacinto Community College (SJC). Based in Pasadena, Texas, SJC serves approximately 30,000 credit students and 2,500 faculty and staff. The IT department has 115 employees supporting three campuses, a District office and several extension centers.
Dreading that email from your customer service team that tells you a customer has escalated a complaint? You shouldn't be. Giva's recent TMCnet article "Customer Escalations: Why You Should Reward Customers Who Complain" explains how an escalation can be a good thing.
When students are considering potential universities, they are increasingly weighing and comparing each university's technology offerings. More so than ever, it is critically important for IT help desks to fully understand all the constituencies the university handles. For "traditional" and "nontraditional" students, the university IT help desk is essential and incredibly helpful when network or software issues arise. Also, faculty and academic researchers expect an IT help desk to be intelligent and capable.
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