Designing Help Desk Metrics: Balancing Handle Time & Call Resolution

Help Desk Metrics

Today, service desks are facing increased demand due to more end-user usage of complex software. Improving the performance of help desks requires solving problems quickly and efficiently.

However, many firms question what they should prioritize when changing their help desks. Should the firm prioritize cost cutting or customer satisfaction? Between changing handle time and abandonment rates, which decision will prove to be more valuable? At first glance, it might seem impossible to find a solution that solves multiple issues instead of merely changing priorities.

Thankfully, the balance between customer satisfaction and cost minimization is not a zero-sum game. This is because both the client and the help desk have a common interest—saving time. The client wants to resolve the issue and get back on track. The help desk wants to avoid backlogs and handle more clients per employee.

By focusing on reducing the time needed to resolve an issue, both cost reduction and increased customer satisfaction can be achieved. As the help desk becomes more efficient, customers can get back to work sooner, handle times are reduced, and fewer calls are abandoned.

The most effective way to reduce call resolution time is to put systems in place that assist the help desk employee in obtaining the information they need as rapidly as possible. Gathering details about an end user's system is incredibly useful and time-saving, but for many help desk employees this process can take in excess of ten minutes. One particularly slow part of this process is the manual keying-in of diagnostic information. If your help desk employees are still required to do this, it may be time to look into systems that automatically fill in this information.

Another way to reduce delays is lessen the possibility of a user being directed to the wrong support channel. When this happens, the user seeking support is required to explain their case multiple times, leading to both delays and frustration. Reducing average handle time means locating speed bumps like these to ensure a fast and smooth support experience.

Finally, finding the right tools to manage the help desk's tasks can further improve performance and operating costs. Giva's eHelpDesk provides an intuitive, highly customizable cloud help desk system that can reduce the time your help desk employees need to resolve customer issues, building a more efficient help desk and increasing customer satisfaction.

Client Success

MetroHealth System Logo
  • 50% reduction in time to deploy Giva's change, incident, problem, asset management and knowledgebase modules
  • 60% reduction in the 5 year Total Cost of Ownership (TCO)
  • Saved at least 1 FTE due to lower ongoing administration
  • Saved 1 week per month due to easy to use reports
Athens Regional Health System Logo
  • Increased to 90% achievement in meeting service level agreements
  • 70% reduction in generating reports and admin; eliminated 35 hours/month
  • 50% faster to create/assign a service request
  • 60% increase in information captured during the initial phone call
  • 50% increase in the number of service requests created due to intuitive design
Santé Health Systems Logo
  • 80% increase in productivity by using Giva's dashboards and reports
  • 60% increase in meeting service level agreements
  • 45% increase in the number of the calls logged due to Giva's intuitiveness and ease of use
  • 50% increase in productivity by using Giva's integrated custom forms